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Club COVID-19 FAQs

Additional questions? Contact krose21@my.whitworth.edu. 
 

Meetings

What size of club meeting can we have?


In-Person Meetings: occupancy may not exceed 30 people. While hosting an in-person meeting participants clubs must follow all campus health and saftey guidelines. Physical distancing must be inforced and masks worn. You may not exceed the posted room capacity. Only Whitworth students, faculty, and staff may attened in-person meetings. Virtual Meetings: If your event will have more than 31 attendees it must be held virtually.




Do we need to keep track of everyone that comes to a meeting?


Yes. Your event needs to be posted on HFS no later than one week in advance for approval by Student Activities. Advance RSVPs and on-site check-in must be facilitated via HFS for all in-person activities. All attendees and hosts must be checked-in and ecorded in the HFS event via their mobile devie or manually entered from a desktop or laptop computer. All event attendance must be reflected in the event detail in HFS no less than 24 hours after the meeting. To watch a video on how to create events and use attendance tracking in HFS click the video below. https://youtu.be/TRVoJoQISro




What rules apply for off-campus meetings/events?


You may host your meeting or event off-campus. These events must abide by the same guidelines set forth for on-campus student club events, in addition to any local and facility specific regulations. If the university's policy differs from the local/facility expectations, the more restictive policy must be followed. For instance, if the local guidance allows for gatherings up to 100 individuals, the event still cannot exceed 30 per the student club guidelines. If local guidance only allows for gatherings of 10 people the event must follow this guideline. While off-campus, Whitworth community members should always follow CDC and local public health guidelines.




Can we reserve the MPR?


No. The MPR is not available for reservation for any event. It is being used solely for food distribution.




Does our advisor need to be at each meeting?


If your event/meeting is open to all of Whitworth's camus community then your advisor needs to be present for the duration of the event.




Do we need approval before hosting a meeting?


Yes. All club events and meetings will need to be approved by Student Activities at least one week prior to the event. The club Approval Event Form can be found on HFS or the ASWU website. Club events need to be approved before they are advertised to the campus community.




What if my Zoom account does not have the capacity to host an event for more than 40 minutes?


You can livestream your meeting to Facebook or YouTube with one of the 2 cameras that ASWU has available for checkout. Please complete the camera check-out form on HFS.




Do we need to wear masks?


Yes. Cloth face masks or coverings and physical distancing of 6 feet between attendees are required at all events.





Campus Events/Programming

I have a baby/younger child as well. Do I need to pay for them?


Younger siblings under 2yrs are welcome to come along free of charge. Baby slings are handy and most places we visit are also pram accessible. Grandparents, Aunties and Uncles, helpers are all welcome to come along to the sessions.




Are all six sessions held at one location?


No we move locations every couple of weeks during the term. Check the program outline for location details.




Do you offer a free trial?


No we dont offer free trials.




Can I book casual sessions or do I have to commit to the full six week term?


We dont offer casual sessions for the term program. We also do not offer credits for missed sessions. We are humans though, if you have to miss a session you can contact us and we will see if a makeup session is possible.




Do I need to purchase special clothes?


No. Clothes that can get dirty are great and gumboots are very handy, especially in Terms 2 & 3.




Do I participate in the activities with my child?


Yes! My role is that of facilitator. I organise the activities and locations and am there to set up, pack up, clean up, answer questions, encourage and offer insights and information about the natural environment we are in. Your role is to just enjoy the activties and time in nature with your child.





 
 

Events with Food and Drinks

Can we have food and beverages at meetings/events?


Yes. All food and drinks for meetings and events need to be pre-packaged. When removing masks to eat or drink, attendees should increase the physical distance beyond 6 feet. Participants are responsible for proper disposal of personal food or drink items in the trash. The cllub must ensure that proper cleaning supplies (wipes, sprays, etc.) are available, and must clean the space at the end of the event.




Can we have a pizza party, buffet, or potluck?


No. All food and drinks need to be prepackaged.




Who do we get food from?


You can get food from any place that provides it in a prepackaged form. Grocery stores offer individually wrapped chips, cookies, etc. You can also reach out to Sodexo for catering options.





 

Outdoor Events

What information do we need to provide for our event to be approved?


Fill out the event form in HFS to the best of your ability. Time, date, location, anticipated attendance, purpose, etc.




How do we submit an event for approval?


All club events and meetings will need to be approved by Student Activities at least one week prior to the event. The club Approval Event Form can be found on HFS or the ASWU website. Club events need to be approved before they are advertised to the campus community.




Can we invite outside groups/speakers to campus?


No. Outside groups and speakers are not permitted to come to campus. If you want to use an outside speaker your event must be held virtually. All speakers and artiists will still need to be approved by the ASWU Assembly. Approval should be requested at least one month before the event through the Speaker/Artist request form on HFS. All contracts with outside groups and speakers need to go through the Director of Student Activities, Jason Chapman. jchapman@whitworth.edu




Can we sign contracts or agreements with speakers/presenters?


No. All contracts and agreements need to go through the Director of Student Activities, Jason Chapman. jchapman@whitworth.edu




Do I need approval for a meeting if it is under 30 people?


Yes. All club events and meetings must be approved by Student Activities.




Who should I contact with questions about my event?


Contact the Club Coordinator Katie Rose krose21@my.whitworth.edu




Do I need to have approval before marketing my event?





How can we market our event?


Clubs will be able to market and advertise their events in many of the same ways as before. However, personal flyers and handouts are not permitted. We strongly encourage clubs to post events to HFS - required for in-person events and recommended for virtual events. Updates to university policy limit access of residence halls to current residents of that building. Students must continue to follow the university posting policy and cannot poster in a residence hall that is not their own.





 

General FAQ

What information do we need to provide for our event to be approved?


Fill out the event form in HFS to the best of your ability. Time, date, location, anticipated attendance, purpose, etc.




How do we submit an event for approval?


All club events and meetings will need to be approved by Student Activities at least one week prior to the event. The club Approval Event Form can be found on HFS or the ASWU website. Club events need to be approved before they are advertised to the campus community.




Can we invite outside groups/speakers to campus?


No. Outside groups and speakers are not permitted to come to campus. If you want to use an outside speaker your event must be held virtually. All speakers and artiists will still need to be approved by the ASWU Assembly. Approval should be requested at least one month before the event through the Speaker/Artist request form on HFS. All contracts with outside groups and speakers need to go through the Director of Student Activities, Jason Chapman. jchapman@whitworth.edu




Can we sign contracts or agreements with speakers/presenters?


No. All contracts and agreements need to go through the Director of Student Activities, Jason Chapman. jchapman@whitworth.edu




Do I need approval for a meeting if it is under 30 people?


Yes. All club events and meetings must be approved by Student Activities.




Who should I contact with questions about my event?


Contact the Club Coordinator Katie Rose krose21@my.whitworth.edu




Do I need to have approval before marketing my event?





How can we market our event?


Clubs will be able to market and advertise their events in many of the same ways as before. However, personal flyers and handouts are not permitted. We strongly encourage clubs to post events to HFS - required for in-person events and recommended for virtual events. Updates to university policy limit access of residence halls to current residents of that building. Students must continue to follow the university posting policy and cannot poster in a residence hall that is not their own.





 

Organizational Activities

Read More


The dance choreography was fine-tuned to highlight Mei Lanfang’s graceful movements. His hairdo and dress were recalling Buddhist sculptures and paintings from China’s past. A “cloud stage,” yuntai 雲台, had been built for the dance by placing sixteen large tables together on the back of the stage under a cloud-shaped cover against a cloud-patterned backdrop. As Mei Lanfang danced, a tracking light followed him. This was not an uncertain step in a new direction, it was a challenge to both the traditional Peking Opera and to its critics from the “new culture” movement.





 

Large Scale/Traditional/Annual Events

We host a large campus wide event each year. Can we still have it?


No. At least not in the way it used to happen. Events can't exceed over 30 people, including tech, performers, etc. Any event that is performance based must have members wearing masks and staying at least 12 feet apart at all times.





 

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